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Charging Owners a Flat Credit Card Fee

Switch 420-14 - Added: 7/11/2000 - Version - 12.02 and Higher

Overview

With the latest release of Version 12.02 (revision #97), it is possible to charge owners a flat credit card fee for each reservation staying in their unit, regardless of whether or not the guest uses a credit card as their method of payment.  This feature was developed specifically for a customer whose management contract states that a 2.5% credit card fee will be added to each reservation.  The vast majority of guests at this property settle their bills with a credit card.

This feature works in conjunction with switch #420-14, Owner Fee on Guest Credit Card Payments.  Switch #420-14 specifies which entity is responsible for credit card fees, the management company or the owner.  If the two entities split the credit card fee, switch #420-14 specifies how the fee is split between the entities.  The two options are:

1. The credit card fee is split equally between the management company and the owner.
2. The credit card fee is split between the management company and the owner based on the owner payment code, i.e. - if the owner receives 65% of rental revenues, he is responsible for 65% of the credit card fee.

However, if a flat credit card fee is charged to the owner using the feature described below, switch #420-14 will more than likely be set to "Owner". (i.e. - it is unlikely that the management company would charge a 2.5% flat fee to an owner and then pay a portion of that fee.)

To Enable

1. From the System Manager menu, select option "090" - "Update System Tables".
2. Select option "U" - "Update System Tables".
3. Enter table number C1 and type the letter "S" to add a sub-record.
4. Enter sub-record number "FLAT".  In the "Special Data" field, enter the flat credit card fee that is charged to the owner on each reservation staying in his unit.  This fee is 2.5% in this example.
   
   
   
5. File the new sub-record.
6. For every owner that is being charged this flat credit card fee, field #21 in the Room Master must be set to "Y".  Use the following steps to update the Room Master.
   

   A.	From the RDP Main Functions menu, select option "11" - "Room Master Menu".
   B.	Select option "202" - "Change Room Master".
   C.	Enter the owner's room number.
   D.	Access field #21 and enter a "Y" to activate the flat credit card fee.
   E.	File the change.

7. After processing revenue with option 912, the flat credit card fee appears on the balance forward statement after the line item "Credit Card Fees".

To Disable

Do NOT add C1 sub-record "FLAT".

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